Job Posting - Bookkeeper/Office Manager

Job Title:

Bookkeeper/Office Manager

If you are interested, please read the description and qualifications of the position and send your resume and a cover letter to jobs@frenchbroadchocolates.com
 

Job title

Bookkeeper / Office Manager

Reports to

Controller

Direct Reports

None

Status

Full-time, Salaried


Job purpose


The purpose of this position is multi-faceted:

  • Support Controller through bookkeeping, cash management, bill pay, purchasing, reporting, and other general financial administrative support.
  • Provide administrative assistance and liaise with office team consisting of: Controller,  HR Manager, Marketing Manager, and CEO.

Responsibilities


  • Bookkeeper
      • Point person for bookkeeping and General Ledger maintenance in QuickBooks.
      • Enter daily sales in QuickBooks and reconcile to bank deposits.
      • Enter bills in QuickBooks.
      • Reconcile bank statements and loans in QuickBooks.
      • Receive checks and reconcile Accounts Receivable in QuickBooks.
      • Support the Controller to establish and maintain the master list of inventory items approved for purchase in QuickBooks.

  • Office Manager: Purchasing
      • Point person for administrative side of Purchase-to-Pay process, including:
        • Receive vendor invoices and prepare for approval and payment.
        • Once approved, prepare checks or other forms of payment.
        • Send checks to vendors and reconcile QuickBooks for payments made.
        • Coordinate the purchase of inventory items with managers.
        • Implement the use of Purchase Orders (POs) for the purchase of raw and other materials.
        • Establish a schedule for items purchased on a recurring basis.
        • Track POs with Accounts Payable invoices.
      • Be knowledgeable about available products that meet the Company’s sourcing standards and support/establish/nurture positive relationships with those vendors.
      • Support Controller to establish and maintain procedures for the receipt and control of purchased goods.
      • Support Controller to negotiate more favorable prices and terms with vendors, when appropriate.


  • Office Manager: General Administrative
      • Point person for phone, mail, general email inbox, and providing general support to visitors in administrative office.
      • Maintain filing system for all financial records.
      • Design and implement other filing systems as needed.
      • Other clerical duties as needed.
      • Monitor and maintain office supplies inventory.
      • Handle customer inquiries.
      • Participate in company events as needed.

  • Other Responsibilities
      • Provide information to managers and crew for use in ad hoc analyses.  
      • Participate in and support the annual budget.
      • Communicate and coordinate with managers and crew as necessary.
      • Provide support to other special projects and company initiatives as needed.
      • Support Controller to achieve other financial goals in line with company values.


    Qualifications

    • Alignment with FBC mission, vision, and values.
    • 3+ years’ experience in bookkeeping, office management, or general administrative roles.
    • Access to confidential information means high level of professionalism required.
    • Knowledge of office management responsibilities, systems, and procedures.
    • Knowledge of accounting, data, and administrative management practices and procedures.
    • QuickBooks Accounting experience is preferable.
    • Above average Microsoft Office & Excel skills, including integration and manipulation of various data sets.

    Key Skills and Proficiencies

    • Curious, unafraid to ask questions and pursue answers.
    • Excellent verbal and written communication skills.
    • Excellent customer service skills.
    • Excellent time management skills.
    • Strong organization and planning skills.
    • Self-starter.
    • Ability to multitask and manage multiple priorities.
    • Attention to detail.
    • Problem solving.
    • Technical accuracy.
    • Professionalism.

    Working conditions

    • This position may require evenings and weekends as necessary.

    Physical requirements

    • None.